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12 May 2016

Quick Look: Navy Performance Evaluations



This is a quick look into Navy Performance Evaluations and stuff ALL Navy sailors should know when it comes to EVALS.



This Quick Look will not look at NAVFIT98 or the 1610.1 I will be going over the BUPERS Instruction.  As of 2016 we are currently on BUPERS Instruction 1610.10D.  The instruction covers enlisted EVALS, CHIEFEVALS, and Officer FITREPS.  It has 19 Chapters and goes over everything from a Basic Guide for Completing the Report, to Preparing for Counseling Session.




Types of Reports


 There are three types of reports; Concurrent, Operational Commander and Regular.  I will just be going over regulare.


Regular reports.
 The foundation of Navy EVAL systems regular reports are a continued day-for-day, evaluation of a member’s service.   Regular reports must maintain continuity covering everything from the day after the last report.  A regular report may be for upto 15 months with a letter-extention.  Letter-extensions will not go over three months.   Regular reports include;
Periodically
Detachment
Detachment Reporting Senior
Promotion or frocking
Special Reports
TEMDU- Temperary Duty
 
The Schedule For Periodic and Mid-Term Reports
Periodic reports are done  yearly for each paygrade and fall on the 15th for enlisted and the 30th for officer.  You also have Mid-terms that fall halfway through the period. Below is the schedule


 
MID-TERM DUE
PERIODIC
 
Officer
Elisted
Officer
Enlisted
JAN
CAPT
E1/2/3
LTJG
 
FEB
 
 
LTJG
 
MAR
W2
E8/7
W5,4,3
E5
APR
LCDR
 
CDR
E9
MAY
 
E6
ENS
 
JUN
 
 
 
E4
JUL
LT
 
CAPT
E3,2,1
AUG
LTJG
 
 
 
SEP
W5,4,3
E5
W2
E8,7
OCT
CDR
E9
LCDR
 
NOV
 
 
 
E6
DEC
 
E4
 
 


 

Guidance on Trait Grades

The 1610.10D gives guidance on how to grade people in the deferent traits.  Here is what it said

5.0 “Superstar performance” could be promoted two paygrades higher and still be a standout.

4.0 “Advanced Performance” ready for promotion to the next paygrade.

3.0 “Fully-Qualified” could perform duties of the level.

2.0 “Promising Performance” still developing for the next.

1.0 “Disappointing Performance”  should not be promoted if anyone one trait is at this level.

 

Filling in Block 43 the Writup.

There is a specific way you should write evals and it is listed in the BUPERS Instruction.  Here are the main points.

  • Due to the limited space in block 43 only 18 lines, you should go directly to performance.
  • Bulleted over a jumbled mess
  • When writing use bullet style giving examples of performance and the results.

Example -DEDICATED LEADER. Led 19 sailors, and 5 civilions as the LPO of PSD, improving processing time of 257 transfers by 43%.

  • Use the same style on all reports but don’t make everyone sound alike.

 

A few DO’s and DON’Ts, and some Pro

  • Be direct to the point and Factual.
  • Quantify when possible.
  • Get input from the member and their immediate Supervisor.
  • Use set-aside sections of the report if possible.

(i.e. Use block 44 to show for qualifications not block 43)

  • Spell check, spell sheck, smell shreck…

  • Do not include classified matter in the report or submit classified supplements unless absolutely necessary.
  • Don’t use “Puffed-up” statements.

(i.e. “Exemplarily installed 250 patches and meticulously completed 24 software upgrades on the super important NTCSS server ensuring 100% availability to order extremely important equipment, vital for command daily operations.” should read “Installed 774 software patched and upgrades on the NTCSS server ensuring 100% availability rsuply for order shipboard equipment.”

  • Don’t use stock statements.
  • Don’t sacrifice quality for quantity.
  • Don’t use acronyms unless they are common.
  • Do not include PROHIBITED comments.

IT IS PROHIBITED TO INCLUDE ANYTHING in the WRITE-UP ;

  • Non-punitive Letters of Caution.
  • Non-concluded investigations or NJP.
  • Quoting directly from investigative reports.
  • Submission or Withdrawal of Resignation Under Honorable circumstances.
  • Marital Status, Spouse, or Family Members except to clarify any information in the report.
  • Service on Courts-Martial, a Board of Inquiry, or an Administrative Discharge Board.
  • Recommended Awards or Decorations.
  • Do not make comments regarding a member’s potential for civilian employment or the civilian employment of Reservists.
  • Medical Reports and Summaries.


Responsibilities and Rights of the Member

A few thing about what the member should do and can do.

  • The member should sign all regular reports unless impossible.
  • A copy of every report shall be given to the member.
  • Member has the right to submit a statement either the day of the report or up to 2 years after.
  • It is the members responsibility to ensure completeness of records and to ensure continuity.
  • The member has the right to communicate with selection boards in writing under guidelines in the NAVADMIN or MILPERSMAN .
  • LAST a directly from the instruction

“17-3. Report Input. A Service Member WILL NOT be required to write their performance evaluation report. The Service member’s input aids a rater or reporting senior in preparing a timely and complete report. A Service Member has the right to submit FITREP, CHIEFEVAL, or EVAL inputs and has the duty to do so if requested by the rater or reporting senior. Suggested outlines are provided in exhibits 17-1 and 17-2.”


Remember this is your EVAL or an EVAL that represents your leader ship.  Always if you have question ASK, if you have a Chief that has been doing it a long time get advice.    If you have questions please put them in the comments below.

 

                 

 

 

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